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AMB 0.00 (0.00%)1970-01-01, 00:00
  • General Meetings

    To Whom It May Concern:

    We are writing to inform you that on 3 August 2009 an amendment to the Polish commercial companies code (Journal of Laws 2009, no. 13, item 69) was passed, concerning, among other things, the principles governing organization of general meetings of public companies.
    A consequence of the amendment is the necessity of making appropriate changes to the Articles of Association of AMBRA S.A. and to the General Company Meeting Regulations. The Company plans to implement these changes during the Regular General Meeting at the conclusion of the 2008/2009 fiscal year.
    From the point of view of organization of general meetings at AMBRA S.A., an important aspect is the removal of the obligation to advertise in the Court and Economic Monitor that such meetings have been summoned. The meetings will now be summoned via publication of an advertisement on the company website at www.ambra.com.pl, as well as in the form of reports issued within the legal time period, i.e. no later than 26 days before the meeting date.
    The amendment also introduces new regulations concerning arrangement of lists and registration of public company shareholders authorized to take part in general meetings. Pursuant to the amendment, the sixteenth day prior to the date of the general meeting will serve for registering participation in a general meeting (the so-called record date), and will be based on the principle that each shareholder possessing company shares on this day will be authorized to participate in the general meeting (the obligation to block shares has also been eliminated). The basis for allowing a shareholder to participate in a general meeting will be the shareholder's inclusion on the list made available to the company by the National Deposit for Securities.
    Shareholders of AMBRA S.A. making use of particular rights, especially the right to demand a summoning of a General Meeting, or the right to include a specific issue on the agenda of the General Meeting, or shareholders informing that power of attorney has been granted for participation in a General Meeting, may contact the Company and send the Company the appropriate applications pursuant to the current principles (with the aforementioned legal changes taken into account) as well as via email at wza@ambra.com.pl.
    Should electronic means of communication be chosen, interested persons are requested to send, to the address given above, scans of documents identifying them as shareholders of AMBRA S.A., specifically - in relation to shareholders who are physical persons - an ID card, passport or other document allowing for identification. However, with regard to shareholders who are legal persons or organizational entities as defined by article 33 of the civil code, a copy of the registration should be sent. Shareholders appointing plenipotentiaries or persons representing the shareholders are asked to inform the Company by email that power of attorney (POA) has been granted, and to send a scan of the document granting POA signed legibly by the person granting the POA, as well as scans of documents (ID card, passport, etc.) allowing for identification of the person granting the POA and the person for whom POA has been granted by the shareholder. Should POA be granted by a legal person or by an organizational entity, as defined in article 33 of the Civil Code, a scanned copy of the registration of the entity granting POA should be sent. If the plenipotentiary is a legal person or an organizational entity, as defined in article 33 of the Civil Code, then apart from scans of documents allowing for identification of physical persons acting on the basis of the POA, a scanned copy of the plenipotentiary's registration should also be sent. Documents drawn up in a language other than Polish should be translated into Polish by a certified translator. The board of AMBRA S.A. reserves the right to require of the shareholder official certification of documents drawn up in languages other than Polish. All of the documents discussed above should be sent in PDF format. The board of AMBRA S.A. may take actions to confirm the identity of persons presenting themselves as Company shareholders in order to verify the rights exercised by them via electronic mail.
    Should electronic means of communication be used, a return email address should also be provided, with which the Company may communicate with the shareholder and/or plenipotentiary.


    Board of AMBRA S.A.


    2008©, Ambra S.A.